Top 5 Tools Used By Successful Investors

Having the right tools in your arsenal makes all the difference because it reduces the time to make decisions and gives your confidence in your potential returns.

Here are the tools that top investors use to make the right decisions to grow and maintain their portfolio of properties.

1. Property Analysis Calculators & Platforms

   Examples: PropScout.ai, Rental Property Calculators, Roofstock, LumentumLLC

   Why it matters: These tools help you quickly analyze deals, estimate cash flow, cap rates, ROI, and break-even points—before you buy. They save a ton of spreadsheet time.

   
   

2. Real Estate Marketplaces & MLS Updates

   Examples: Zillow, Realtor.com, PropScout.ai (for off-market deals and MLS status updates)

   Why it matters: Find investment opportunities, view comps, get local market trends, and track property values. PropScout.ai is great for auctions, foreclosures, tax liens and deed investing, distressed and it has a robust off-market property marketplace too.

   
   

3. Property Management Software

   Examples: Buildium, RentRedi, AppFolio

   Why it matters: For landlords or property managers, these tools automate rent collection, maintenance requests, lease management, and communication with tenants.

   
   

4. Financing & Mortgage Tools

   Examples: Lendflow, Fundrise (for crowdfunding), LendingOne

   Why it matters: Find and compare funding options for flips, rentals, or multi-family. These tools help evaluate DSCR loans, bridge loans, and long-term refinancing options.

   
   

5. Bookkeeping & Tax Tools

   Examples: Stessa, QuickBooks for Real Estate

   Why it matters: Stay on top of expenses, mileage, depreciation, and tax deductions. Some tools even auto-sync with bank accounts and generate Schedule E reports.

If you are investing in 1-2 properties per year, #1 and #2 are the most critical and the rest can be outsourced or handled on the fly. Professional investors (full time) use a combination of these tools depending on the size of their portfolio and the focus of their investments (rentals vs tax liens for instance.) PropScout.ai combines most these tools into one tool for the smaller scale investors that don't need all of the other products (which can save you thousands each year.)

Happy hunting future real estate mogul!